Application Close Date - October 25, 2024

Administrative Manager

  • Fulltime
  • Abuja
The Administrative Manager will oversee the administrative, procurement, logistics, and IT functions within the newly formed Finance & Admin Department at CCSI. This role is crucial for ensuring the efficient operation of administrative processes and supporting the organization’s strategic goals. The Administrative Manager will be responsible for managing the day-to-day administrative activities, line managing the Procurement Officer(s), and ensuring that all functions operate smoothly and effectively.  The Administrative Manager will report directly to the Director of Finance & Admin and will be an integral part of the Finance & Admin Department, contributing to the overall success and efficiency of CCSI’s operations. The Administrative Manager will be adaptable; comfortable working in a dynamic environment and able to adjust priorities as needed to meet organizational goals. An individual with attention to detail and a strong focus on accuracy and thoroughness in managing administrative processes and financial transactions. The Administrative Manager will be based in Abuja and may require occasional travel to project sites or other locations. The role may occasionally involve working outside of standard hours during peak periods or for special organizational events.

Key Responsibilities:

  1. Administrative Oversight:
  • Develop, implement, and manage administrative policies and procedures to enhance operational efficiency.
  • Oversee daily administrative operations, ensuring that all functions are executed in a timely and efficient manner.
  • Manage office facilities, supplies, and equipment to maintain a productive work environment.
  1. Procurement Management:
  • Oversee the procurement process, ensuring compliance with organizational policies and procedures.
  • Develop and maintain relationships with suppliers and vendors, negotiating contracts and pricing to secure the best terms for the organization.
  • Monitor procurement budgets and expenditures, ensuring that purchases align with organizational needs and financial constraints.
  • Lead the process of reviewing and updating the procurement policy to meet the global best practices
  1. Logistics Coordination:
  • Manage logistics for organizational events, travel, and other activities, ensuring all arrangements are made in a timely and cost-effective manner.
  • Coordinate transportation and accommodations for staff and visitors as required.
  • Ensure compliance with safety and regulatory requirements in all logistical operations.
  1. IT Management:
  • Oversee the organization’s IT functions, including hardware and software management, user support, and data security, ensuring IT Officer has the necessary support and resources to carry out his responsibilities
  • Collaborate with IT service providers to ensure systems are functioning optimally and that staff have the necessary technical support.
  • Identify opportunities for technology improvements and implement solutions to enhance operational efficiency.
  1. Team Leadership and Development:
  • Directly manage the Admin Officer and Procurement Officer, providing guidance, support, and performance feedback.
  • Foster a collaborative and inclusive team environment that encourages professional growth and development.
  • Conduct regular team meetings to discuss goals, challenges, and opportunities for improvement.
  1. Reporting and Compliance:
  • Ensure compliance with organizational policies, donor requirements, and legal regulations related to administrative and procurement functions.
  • Prepare and present regular reports to the Director of Finance & Admin on administrative operations, procurement activities, and any issues that arise.
  • Develop key performance indicators (KPIs) to measure the effectiveness of administrative and procurement processes.
  1. Strategic Support:
  • Collaborate with the Head of Finance & Admin to align administrative operations with organizational strategies and objectives.
  • Provide strategic recommendations for improving operational efficiency and effectiveness within the Finance & Admin Department.

Qualifications:

Essential Skills, Knowledge, and Experience:

  • Bachelor’s degree in Business Administration, Management, Procurement or a related field; a Master’s degree is a plus.
  • Minimum of 5-7 years of experience in administrative management, procurement, or logistics, preferably in the non-profit or international development sector.
  • Strong understanding of procurement processes, contract negotiation, and supplier management.
  • Proven experience in managing administrative functions and leading teams.
  • Excellent organizational, multitasking, and problem-solving skills.
  • Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders.
  • Proficiency in Microsoft Office Suite and familiarity with project management and procurement software.
  • Personal integrity: Commitment to ethical practices and maintaining confidentiality in handling sensitive information.

Desirable Skills, Knowledge, and Experience:

  • Experience in IT management or coordination is an advantage.
  • Knowledge of local labor laws and regulations related to procurement and administration.
  • Familiarity with donor compliance requirements and reporting standards.
  • Knowledge of local tax laws such as CIT, WHT, VAT and pioneer legislation

About CCSI

The Centre for Communication and Social Impact (CCSI) is a leading social and behaviour change (SBC) organization with expertise in utilizing research evidence to implement effective strategies that address barriers preventing designated audiences from adopting recommended behaviors. Registered in 2001 as a Non-Governmental and Not for not-for-profit organization with the Corporate Affairs Commission of Nigeria, CCSI continues to work towards being the center of excellence in strategic communications in Africa. Driven by values of integrity, passion, care, innovation, and excellence, CCSI focuses on the central role of strategic communication to impact behaviours, build brands, and provide technical leadership in health and social development.

CCSI is an inclusive organization and welcomes applications from under-represented and intersectional groups including persons with disabilities. We are seeking people from different backgrounds, cultures, age, experience and identities, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of CCSI.

As an organization, we are committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organization. We have a zero-tolerance approach to abuse and exploitation by any of our staff, representatives, or partners. We commit to ensuring that those who work with CCSI or on our behalf can work in an environment that is free from harm.

APPLY